Nightbooks

The desks

Nine desks

Every desk, with the demo cafe’s own numbers.

The morning screen is the front of nine desks, split the way a manager splits the work. Here is each one with the demo cafe’s rows, and a plain label wherever a desk only runs on the demo so far.

Intake

Core · always included

Where the paper lands, and what it won’t guess at.

Everything else rides on this desk. The day’s files go in the folder and paper is photographed on the shop tablet; by morning each page is read and its numbers checked against it, and what couldn’t be proved waits here with its reason.

Needs a person the demo cafe

Held statement-gsd-aug.pdf Could not be read, held for a person, nothing guessed: statement-gsd-aug.pdf —
Needs you Clover deposit-clover-0815.pdf · this settlement covers two trading days on one page, so it waits for the till export $1,918.44
Unmatched Saffron rose syrup 750 ml invoice-tropico-4471.pdf · 2 bottles, nothing on the stock list matches $21.90
Unmatched Pistachio cream 1 kg invoice-rdepot-88123.pdf · 1 tub, nothing on the stock list matches $14.50

The demo cafe’s Needs-a-person desk: what it would not guess at, each with the page and the reason.

Nightly intake — the pickup folder, or photos from the drop page on the shop tablet; scans, PDFs and spreadsheet exports
Checked against the page — code checks every number against the page it came from
Needs a person — anything unproven waits here with its reason, one tap to resolve
Remembered until handled — each finding stays on the list until you mark it done, and one you have marked done stays done
Ask your books — plain questions, and answers that name the rows and pages they rest on
Tap any number — it opens the rows behind it, how it was counted, and the pages it came from; two taps from any figure to its source
Card numbers masked — stripped out of the text we store and the filenames we keep; your originals stay exactly as you handed them over
Crew access — the count sheet and the drop page on the shop tablet, and nothing with a price on it

Included in every setup.

Insights

Module · Insights

Is the shop healthy, and where is money leaving?

Against the budget a week

Revenue Watch budget $12,500.00 $12,326.50
Ingredient cost Watch budget 20.0% of sales 21.5%
Count variance Fine budget $100.00 $30.24

Where it hurts, and what pays

Where it hurts most: Owed and late $2,080.00 right now.

Top item by profit: Adeni Chai margin $3.83 · 219 a week $840.69 a week

The demo cafe’s manager view, worked out from its paperwork and its till, against a budget written for the demo.

Manager view — revenue, ingredient cost, count variance, what to reorder and what is held, on one screen
Where it hurts — the places money is leaving this period, ranked by dollars; the top three come first, each with its reason and the one thing to do
Manager’s notes — profit moves in plain words; code works out each figure, and a sentence whose numbers don’t check is dropped
What was caught — dollars found since the first night, kept as a running score, every line tappable
Item economics — margin and profit for every menu item
Trends — price and sales movements over time, each tied to its invoices
Category trends — revenue per menu category, week by week, the first week against the last
Standing KPI board — the numbers a cafe manager keeps in their head: revenue and items a week, average item price, ingredient %, waste. Each sits against your budget once one is on file; there is no screen to enter it yet, which is why the demo’s was written for it. Labor % and prime cost wait on pay stubs being read Cafe set
KPI boards for other trades — revenue per chair, margin per job; the cafe set above is the only one built Soon
Open the manager view in the demo ›

Supply

Module · Supply chain

Where the stock went, and what to order next.

Where stock went

Single-origin espresso expected 13,842, counted 12,492 g $64.58
Ceremonial matcha expected 2,352, counted 1,942 g $47.56
Whole milk expected 49,160, counted 17,160 ml $30.40

Order today

Ceremonial matcha Kyo Matcha Supply · 3 × 500-g tin · 10-day lead $174.00

Price drift

Single-origin espresso +14.2%Hudson Bean Collective · $0.0419 → $0.0478 per g $728.71
Mango puree +11.6%Tropico Foods NJ · $0.0095 → $0.0106 per ml $49.50

The demo cafe’s shelf: where the stock went, what to order next, and what crept up.

Inventory — counts, waste, shrink, and what is on the shelf in dollars
Reorder desk — below-par alerts with the purchase order already drafted at the vendor’s own last invoice price
Phone count sheet — the crew counts the shelf on the shop tablet; blind by design, no costs shown
Recipe variance — what sales say you used against what the count found, in dollars, read from your till’s weekly item export
Vendor watch — each vendor’s price history, and money paid to names nothing on your shelf matches; quoted-vs-invoiced drift waits on quotes or purchase orders being on file
Vendor book — spend by vendor and dated price drift per ingredient, read straight off the purchase invoices
Price check — what you pay against a reference basket; the basket is illustrative, not other businesses’ prices In the demo
Ingredient exposure — what each ingredient costs you a week, and what a 10% move on it would cost
Days of cover — what is on hand divided by how fast it is selling

Finance

Module · Finance & Accounting

Who you owe, who owes you, and what’s leaking.

Owed to you

$2,640.00

$2,080.00 of it late

Due in the next 7 days

$1,538.30

across 3 vendors

Late to pay you

Brightline Office Park (standing order) CAT-118 · since Aug 8 $1,240.00
Cedar Lane Events CAT-121 · since Aug 15 $840.00

Written and ready to send

Chase letter to Brightline Office Park subject: Invoice CAT-118 — $1,240.00 past due

Due this week

Restaurant Depot RD-88123 · due Aug 25 $595.32
Garden State Dairy Co-op GSD-90311 · due Aug 26 $256.70
Hudson Bean Collective HB-0841 · due Aug 29 $686.28

The demo cafe’s money desk. Its bills and customers were written for the demonstration; the one function that only runs on them is marked below.

Live ledger — money in, out and net; last night on its own, and everything
Leak watch — duplicates, double payments, price creep, pack-size shrink and card-fee drift; a bill from a name one slip away from a supplier you know is held, never booked
Collections — who owes you and how late, with the chase letter already written
Ready to send — chase, order and dispute letters, one tap to your mail app; nothing moves money
Cash calendar — bills due in the next 7 and 30 days, by day; reading due dates off your own bills is the next build In the demo
Drawer counts — the opening float against the closing count, each close read against the one before, from the phone count sheet. Trend only, and the card says so: without the till’s end-of-day cash total there is nothing to compare against, so it never says the drawer is over or short Trend only

Accounting

Split · Core and Finance & Accounting

What your accountant asks for.

The accounting desk is sold in two halves: your morning memo and your monthly and year-end exports come with the core; the management report and the accountant pack are part of Finance & Accounting. There is no separate Accounting line on the price sheet.

Sales tax to set aside

A week, on average menu revenue, all tenders $816.63

Dates coming

Health inspection follow-up — due Sep 5.

Food handler certificates — due Sep 12.

In the year-end pack

Money, month by month with the full year’s totals
Every correction both readings kept, and who made it
The held pages every page that waited for a person
Sales tax set aside, by month with the card-only caveat in words

From the demo cafe’s accounting desk. The two dates are lines from its morning memo.

Morning memo — the daily brief in sentences; code works out each figure, and a sentence whose numbers don’t check is dropped
Sales-tax position — what you collected that isn’t yours, and when it is due NJ today
Management report — revenue, supplies, payroll, fixed costs and what is left, printable
Accountant pack — item economics and the purchase ledger as clean spreadsheet files, one tap
Month-end and year-end packs — one printable page for the month, and the year’s money month by month with every correction and both readings
Compliance calendar — licenses, policies and certificates, dated; reading those dates off your own documents is the next build In the demo

Simulate & Plays

In Insights

Move a price. Then measure it.

Your House Latte sells 91 cups a week, on average, at $6.50.

no change +$1.00

91 cups × $0.50 = +$45.50 a week — if every cup still sells.

That is arithmetic, not a forecast. Say it in plain words instead and the machine sets up the same what-if; code always does the math.

Plays the demo cafe ran measured

Vanilla Bean Latte, $6.00 → $6.50 Kept +$12.49 a week
Counter card + staff prompt for Blueberry Matcha Didn’t work −$4.74 a week

One tap starts measuring; two weeks of till exports give the verdict. The win and the miss both stay on the page.

What-if simulator — raise a price on screen before you raise it on the menu, or take an item off the menu and see the week without it
Presets — five one-tap what-ifs, each with its projected number printed before you tap
Plays — every change you act on is measured before and after, and the verdict is kept, win or miss

Banking & Payroll

Not sold yet In the demo

Two desks that run only on the demo.

Every line below runs end to end on the demo cafe’s books. Before any of it is your money or your people, your own bank statements and pay stubs have to be read in each night, and that part is not built. Until it is, these two desks are not sold.

Bank lines, with the demo’s written matches

CLOVER SETTLEMENT card sales Aug 16 $1,793.72
GARDEN STATE DAIRY ACH invoice GSD-90288 −$256.70
SQ *VENDING SVC no paper behind it −$89.00

Pay by person, from the demo’s written payroll

Jonah's pay run on Aug 17 was $520.00 against a $366.00 average — check the hours.

Tips pass through to the crew. They are never counted as a shop cost.

Banking

Bank reconciliation — every line tied to a card settlement or an invoice; the unmatched ones flagged for a person
Budget vs. actual — your targets against what happened, marked by whether the gap favors you
13-week cash forecast — bills on their due dates, flows at their average
Operating cover — cash on hand as weeks of supplies, payroll and rent
Bank-feed ingestion — nightly statement drop-ins, so the books are live Soon

Payroll

Pay by person — base pay, tips and take-home per person per week
Tip breakdown — base against tips for each person; tips pass through
Labor cost % and prime cost — base wages against revenue; ingredients plus labor, the number that decides a cafe
Prime cost trend — that same number week by week, against each week’s own revenue
Anomalies held — a pay run far off that person’s own history is flagged, not buried
Payroll document flow — stubs from your payroll provider, read on their own Soon

For trades

Written example only

A landscaper’s desks are different.

A trade gets the same reading and checking with other desks on top: jobs, customers, a work calendar and materials. They run on a written example business, not a real one, and that demo isn’t public. Parth can walk you through it on a call.

How it’s sold

The price, once

Free while we’re founding.

It is free for founding businesses, no per-seat fees, no card and no contract, with every desk that is sold switched on.

After the founding period, list pricing is scoped by module. The core — Intake, the reading and checking, the memo and your accountant’s exports — comes with a monthly review call. Add any one of Finance & Accounting, Supply chain or Insights and the call is weekly; or take all three. Banking and Payroll are not sold until they read a real business’s paper. Nothing changes without 60 days’ notice in writing.

Start

Write to Parth

Not sure which desks?

Tell Parth what you run and what the paperwork looks like. The desks you need should be plain after your first morning.

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or call or text(732) 894-6348

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